Once you’ve hired a photographer you feel good about, it’s likely you won’t be in contact for a while. One to two months before the wedding, have a meeting, in person or by phone, to get reacquainted. Go over all of the points you agreed upon many months before, including the format, style, whether there’s an assistant, the hours, and the location.
When creating your wedding day schedule, allow a meal break for the photographer. There’s usually a separate room for the vendors to eat in. It’s exhausting to be on your feet and lugging around the equipment for hours on end, so make sure to give the photographer a chance to refuel. At a sit-down meal, have the photographer eat while the guests are eating. Since schedules can veer off course, ask the photographer not to leave the wedding until he check with you.
Consult him on when he thinks you’d have the best light for photos, and build his recommendations into your schedule. Whenever possible, you want to use available light, not flash, which isn’t as flatting or realistic.
Review dress with the photographer, and if your event is casual, by all means, let the photographer know. The photographer wants to blend in, which he won’t do if he’s in a dark suit when the guests are in jeans or vice versa.
Once you’ve finalised the schedule, send a copy to the photographer and go over it together. Also give the photographer a shot list and a seating chart so he can locate his targets - better yet, put the table numbers next to the names on the shot list. Go over any special things you’re doing at the wedding that you want documented - a special dance, a surprise that one of you has planned for the other, or the anniversary cake you’re sending out to your aunt and uncle. If there are any unusual family dynamics, give him advance notice. Tell him whether you have children, and if there will be exes there or divorced parents.