The key to keeping your wedding day running smoothly is the schedule of events. Creating and fine-tuning this schedule is certainly a better use of your time than phoning the florist daily to see if he’s found striped tulips. None of your guests will know if the lavender tulips on the table were supposed to be ruffled red and yellow - but they will notice if the string quartet is still setting up as they walk into the ceremony or if they have to wait thirty minutes for a shuttle bus.
An exhaustive schedule will also help you feel calmer and more organised. Once you download all of the wedding flotsam and jetsam from your brain and put it in its logical place, you’ll be able to stop worrying about it.
The full schedule of events coverts the entire wedding time line, from setup to breakdown. You’ll extract different portions of it to give to attendants, parents, and the hair and makeup artists. The schedule is as much for the vendors as it is for you. It will tell the florist which entrance to use for delivery and ensure that your bridesmaids know when and where to show up for hair and makeup.
The more detailed the schedule, the better. If you have a wedding planner, she will take charge of it, but if not, you should start working on it six to eight weeks before the wedding. Use whatever computer program you’re most comfortable with.
Put your names and the day and date of the wedding at the top of the file, then start walking through the computer event in your head, from the arrival of the out-of-towners to your honeymoon flight info. Anyone doing an involved setup-the catering company, possibly the florist, the musicians, etc. - should provide you with a schedule of their own; take what they give you and work into yours.